App – Vaccination

Create Chart

 

  1. In, case the chart does not exist, you can create a chart by entering patient name, DOB and gender.
  2. When you click on create chart button, a personalized vaccination chart will be created for the patient and due dates will be calculated for all vaccines based on the DOB of patient. Vaccinebox has default rules programmed to calculate due dates based on WHO recommendations adapted for India. You can customize the rules based on your practice.

Access Chart

You can access an existing chart or create a new chart by searching the mobile number of the parent using the search box on Dashboard.

 

  1. If you have already created a chart in past, you will see a blue box with the patient name. You can click on the name to access the patient chart.
  2. You can also create a new chart by clicking on “Create New Chart” button

Patient Chart

  1. This screen shows the patient name, age and gender on the top.
  2. Vaccination that are due are shown at the top with Vaccinate button
  3. Complete chart is shown next
  4. Every possible vaccine dose is a row in the chart.
  5. These are grouped together based on the due date.
  6. Tap or click on any row at individual dose or group level to update.
  7. Navigation icons at the bottom can be used to go to most popular screens
  8. Chart level actions are available by clicking the 3 dots menu

Edit Chart

Based on what row you click on patient chart, the edit chart screen will have options to update Due date, actual date and product for individual dose or a group.

Edit Chart for a Group

When you click on a blue group bar on Patient chart screen, following screen will open

  1. A list of all the vaccines that you selected to update is shown at the top
  2. Due date can be changed by selecting the appropriate date using the calendar
  3. Actual Date can be updated by either typing the value in the box or by selecting the appropriated date using the calendar. Actual date cannot be a date in future

Once you click update, the changes are made to all the selected vaccines. Also,the next dose of these vaccines will get rescheduled ensuring minimum gap requirement as per IAP.

Edit Chart for an individual Vaccine dose

When you click on a white or light blue bar on Patient chart screen, following screen will open

  1. Vaccine dose that you selected to update is shown at the top
  2. Due date can be changed by selecting the appropriate date using the calendar
  3. Actual Date can be updated by either typing the value in the box or by selecting the appropriated date using the calendar. Actual date cannot be a date in future
  4. A list of popular products for the selected vaccine is shown. You can select the product you used. In case you do not find a product in the list, please contact us to get it added.

Once you click update, the changes are made to the selected vaccine dose. Also, the next dose of this vaccine will get rescheduled ensuring minimum gap requirement as per IAP.

Vaccinate

Clicking in the Vaccinate button on Patient Chart screen opens the Vaccinate screen

 

  • If you have set the vaccinebox preference to manage inventory, then only the products that are in stock are available for selection
  • If the preference is set as “No”, then all the product added in the inventory module are available for selection
  • By default, vaccinebox makes the selection of products. This is based on the vaccines that are due, your inventory and patient history
  • the selection can be changed by removing any selected product and adding another product from the products available for selection at the bottom of table
  • Total amount by default includes your consultation charge as set by you in your profile
  • To exclude consultation charge from a particular visit, you will have to check the checkbox before clicking on Finish

Once you click on Finish, a vaccination visit is created for the patient. Stock is reduced for the selected products, if you are managing stock. The next screen “Vaccination Summary” shows the summary of the total charges, lists any pending vaccination from current visit and shows the next scheduled visit.

Patient Visits

Any chart update done using the Vaccinate button results in the creation on a Visit. All patient visits can be accessed by clicking the “View Visits” action from the 3 dots action menu.

 

Click or tap on the visit to see the details. A visit can be updated the same day it is created. All historical visits are view only and no change can be made to those.

 

 

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